“Cookies” means small files sent to your browser from a web server and stored in your computer.
“Computer Data” means any non-confidential, non-proprietary information derived from your connection to this website, such as your Internet browser, domain name and referrer link.
“Personal Information” means information that can identify an individual, either directly or through reasonably available means.
Collection, Use and Disclosure of Personal Information
We collect Personal Information only by lawful and fair means and not indiscriminately. We may collect Personal Information directly from you when you become a member of Beth Sholom, or during the term of your membership. We may on occasion obtain information about you from other sources, such as other family members or members of Beth Sholom.
- As you can imagine, BSS collects, and is provided with a great deal of Personal Information, some of which is highly sensitive. BSS collects Personal Information so that we can provide our members and our community with a range of services and activities, which includes, but not limited to:
Yahrzeit reminders and aliyot;
- Bulletin and general notices and mailings;
- Voice mail call-outs and pre-recorded telephone messages
- General announcements, including life cycle events, illness and death of family members;
- Assignment to annual contribution category;
- Youth activity announcements;
- Contribution collection;
- Membership privileges;
- Membership status determination;
- Brotherhood activities;
- To generally communicate with our members and their spouses and family members;
- To understand and assess the needs and requirements of our members and potential members and offering services, programming and events to meet those needs;
- For use by the Clergy in pursuit of their duties; and
- To assist the Congregational Hebrew School in providing services to students.
Membership in a religious community brings with it certain “understandings”, one of which is that certain information or news about members and their life cycle events will be shared with the community. We will continue to share this sort of information unless we are notified that it is not to be.
In addition to what BSS collects from you outside of you visiting the website, BSS may collecting certain Personal Information via certain portions of our website.
In addition to terms set forth above, BSS may use Personal Information for editorial, feedback or other fully disclosed purposes, such as to issue you a tax receipt, or respond by email to an inquiry that you posed on-line, to the extent such use by BSS is explained to visitors when the information is voluntarily and knowingly provided to BSS. We may also match your Personal Information that you provide to us on this website to information contained in our membership database. Your Personal Information may also be used by BSS to contact you regarding other services, programs or events which may be of interest to you.
If You Don’t Consent
The choice to provide us with Personal Information is always up to you. Upon request, we will explain your options of refusing or withdrawing consent to the collection, use and disclosure of your Personal Information and will record and respect your written choices. However, your decision to withhold particular details may limit our ability to provide our services to you. This measure is necessary to protect the integrity of the services offered by Beth Sholom. Furthermore, any refusing or withdrawing of consent is always subject to any overriding legal requirements or commitments.
Disclosure of Your Personal Information
Under certain circumstances Beth Sholom may disclose your Personal Information:
- when we in good faith believe the law requires or authorizes us to do so, including reporting to Canada Revenue Agency of donations received;
- when the services we are providing require us to give your information to third parties (for example, to a funeral parlour, caterer, educator, non-employed clergy), in which case your consent will be implied unless you tell us otherwise;
- where it is necessary to establish or collect contributions;
- when Personal Information provided to third party service providers (such as accountants, computer back-up services or archival file storage) with whom we have contractual arrangements that ensures comparable levels of protection to the internal protection which we maintain for Personal Information;
- when we engage in joint activities or programs with other organizations of a religious or communal nature;
- if we are involved in negotiations for merger with another congregation; and
- if the information is already publicly known.
We never make our membership list available to third parties in any form, except as set out in this Policy or unless we have your express or implied consent.
Is My Personal Information Secure?
Beth Sholom takes all reasonable precautions to ensure that your Personal Information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information, depending on its type and sensitivity, are:
- premises security;
- restricted access to Personal Information;
- deploying technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access;
- internal password and security policies; and
- where necessary or appropriate, by requiring third parties to sign confidentiality agreements.
As Beth Sholom is responsible for any Personal Information under its control, including Personal Information that Beth Sholom may transfer to a third party for processing, we will use contractual or other means to ensure that the third party will have a comparable level of privacy protection to the internal privacy protection maintained at Beth Sholom.
Updating Your Information
Since we use your Personal Information to provide services to you, it is important that the information be accurate and up-to-date. If any of the information changes, or if you should become aware that the Personal Information which we have is incorrect, please inform us so that we can make the necessary changes.
Access to Your Personal Information
You may request access to any Personal Information we hold about you. Summary information is available on written request. More detailed requests that require archive, retrieval or copying costs may be subject to reasonable reimbursement for our actual costs.
Can I be Denied Access to My Personal Information?
Your rights to access your Personal Information are not absolute. We may deny access when:
- denial of access is required or authorized by civil or Jewish law or the rules of a formal dispute resolution process, such as a Beth Din;
- information relates to existing or anticipated legal proceedings against you;
- granting you access would have an unreasonable impact on other people’s privacy;
- to do so would prejudice negotiations with you;
- to protect Beth Sholom rights and property and
- the request is frivolous or vexatious.
If we deny your request for access, or refuse a request to correct information, we will provide you with a written explanation.
How Long Do You Keep My Personal Information?
We retain your Personal Information for as long as you are a member and afterwards for as long as is reasonably necessary for us to complete our dealings with you, or as may be required by law or for purpose of compliance with our religious obligations. Because synagogue records are often a valuable source of information which may be required for halachic or genealogical purposes, selected items of Personal Information may be retained indefinitely.
As a general policy, with the exception of IP addresses, no Personal Information is automatically collected from visitors to the BSS website. BSS may gather and analyze IP addresses and certain Computer Data regarding website usage by visitors to the BSS website. Such data is used in an aggregate form to assist BSS in determining general usage patterns and to administer, diagnose problems with, and fine tune the layout of, the BSS website. We may share non-personal, summary, or aggregate customer data with partners and other third parties at our discretion.
A Note to Parents
BSS is sensitive to privacy issues and is committed to protecting the on-line privacy of children and making the Internet safe for our users. As a result, no Personal Information should be submitted to or posted on this site by children under the age of 16 without their parent's or guardian's permission. In addition, if a user younger than 16 wishes to send us Personal Information, he or she must first give us his or her parent's or guardian's email address so that we can obtain their permission, or have the child's parent or guardian consent on his or her behalf. No Personal Information will knowingly be accepted from a child under 16 before this permission is obtained. Be assured that BSS will not condition a child's participation in any website activity on the child's disclosure of more Personal Information than is reasonably necessary to participate in that activity.
If your child has already provided us with Personal Information, you may ask to see this information for the purpose of correcting it, or ask us to delete this information from our records entirely (see “Contacting Us” below.)
- See Personal Information that you have already sent us so that you can correct, update or delete your Personal Information from our files
- Once your minor child has sent us Personal Information, see that Personal Information so that you can correct, update or delete it
- Ask that we not send you mailings or otherwise contact you
Please contact the BSS Privacy Officer by email at firstname.lastname@example.org or by regular mail at: 1400 Eglinton Ave. W., Toronto ON M6C 2E6 (416) 783-6103.